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Alphabetize as though abbreviations are Alphabetize by the last name when the author uses two names without a hyphen: Thomas, Elizabeth Marshall. Klebsch, Whitley, Exception: St. James, Barbara after Data entry: enter the given name (Mrs. Margaret Lee), with salutation Data entry: Spell out words, except St. for Saint. How to Alphabetize by Last Name in Microsoft Word: In this instructable I am going to teach you how alphabetize by last name in MS word. I am trying to list authors alphabetically, but some seem to have two last names. When using only the last name, capitalize the particle: Today the Volkskrant reported that De Vries would not seek a third term. Jersey before as specified (Mrs. Alfred Lee). Data entry: Spell out name, with alias for abbreviated form. Concettina D’Aversa Andre de Oliveira Juan Martin Garcia Marta Jorda-Oliver Barry Lundquist Some can be considered as names and last names, and therefore are the ones that can be confusing. van Beukering, J., be ordered in a bibliography? name first, some last, and some switch to match the culture they are Is the hyphen the 27th character of the alphabet? If it is a lower case letter, put it under the second part of the last name. Contact George Lerner Disclaimer Privacy Policy, Indiana Source(s): https://shrinke.im/a8qKC. Dela Cruz, Maria (enter as De la Cruz, Maria) before Alphabetize prefixes such as Mc and Mac literally. In the bibliography, the name should appear as "de Vries, Jan S," and should be listed in the section of names that begin with the letter V, such as: Vlack, John. living in - for example, some Chinese-American families use family name Thank you, Mark. (Princeton University). We might add that The New York Times Manual of Style and Usage follows roughly these same guidelines, which is why the newspaper uses “Beauvoir” for the French intellectual. Make sure you do not confuse the article “a” with an initial. Richards, A.E. d’Arcy, Jules. Some cultures have family Some famous last names never appear with their particles, but others regularly do. Yes No. “In the names of Frenchmen and -women, de and d’ are almost always lowercased; treatment of du varies. D'Annunzio, Gabriele Deere-Brown, Juan (Ignore the hyphen.) "Family name" instead of "Last name". You can Unsubscribe any time, using the link in each email. distinguished, alphabetize as they appear. ): “In alphabetizing family names containing particles, the indexer must consider the individual’s personal preference (if known) as well as traditional and national usages.”. La and Le are almost always capitalized. Otherwise, alphabetize by last name: Maupassant, Guy de. Cecil replies: Don’t get your hopes up, your lordship. Surnames which include prefixes such as D', Da, De, Del, De la, Della, Den, Des, Di, Du, El, Fitz, L', La, Las, Le, Les, Lo, Los, M', Mac, Mc, O', Saint, St., Ste., Te, Ten, Ter, Van, Van der, Von, etc.. are filed as one word in alphabetical order. Alphabetical order is a system whereby character strings are placed in order based on the position of the characters in the conventional ordering of an alphabet.It is one of the methods of collation.In mathematics, a lexicographical order is the generalization of the alphabetical order to other data types, such as sequences of digits or numbers.. Name Alphabetizing 6 Articles, Prepositions and Conjunctions 9. Grammar, etymology, usage, and more, brought to you by Patricia T. O’Conner and Stewart Kellerman, Click to share on Facebook (Opens in new window), Click to share on Twitter (Opens in new window), Click to share on Tumblr (Opens in new window), Click to share on Reddit (Opens in new window), Click to share on LinkedIn (Opens in new window). Macdonald = Macdonald (Department of Defense). 2011-01-13 05:15:55 2011-01-13 05:15:55. according to the first letters of those last names. Von Kamp = Von Kamp. 5 years ago. Data entry: enter full name if known. Many names have prefixes. When de occurs with French names of one syllable, alphabetize under d: De Jean, Denise. Step 1: HIghlight Names. But American writers and editors naturally try to observe the style preferred by the individuals themselves.”. German von is generally not used with the last name alone, but there are some exceptions, especially in English-language contexts, where the von is firmly established by convention.. Kleist (Heinrich von Kleist). Depending on what selection you made, you may be greeted with a pop-up confirming this area of your spreadsheet. San Francisco Business Times before first, then the first name, then any initial. The first thing you have to do after typing in the names is highlight them. Alphabetize according to the last name Maybe you looked up a friend’s phone number in your contact list, or maybe you’ve looked something up in a book index. It is a really handy tool that is very useful at time. When alphabetizing fiction, spaces within the author’s last name are ignored. When alphabetizing long lists of names for publication, do you consider space, apostrophes and hyphens in people's names, or disregard them? 42nd Street Theaters, 17. de Gaulle, Charles (With French names, the de goes before the last name when the last name contains only one syllable. Defoe, Daniel De Foe, Samuel De Jourlet, Marie Dubus, Andre Here’s the advice given in The Chicago Manual of Style (15th ed. When someone is referred to by his or her surname alone, the particle is usually included only if it’s capitalized; thus, we would normally say ‘Sartre and Beauvoir’ but ‘Molière and La … Alphabetizing a bibliography may sound complicated, but it's really not. “But follow individual preferences,” the Times style guide adds. For data entry, always check for records having been entered with other In alphabetized lists, names are alphabetized under their first capitalized element. Is there any significance to Italian last names beginning with de, del, or della ("of," "of the")? The entire group of names will be sorted by last name. Add Tip Ask Question Comment Download. Articles and prepositions Contact me for data cleanup projects, including Well, while is a little bit more complicated than English names is not so hard. (King Elementary, Bensalem, PA.). Index each letter as a single unit, disregarding Wm. with the same letter. In many Continental names, the De or Von is a title of nobility, not a part of the name (and when it's not, there is often no space, as in names like "Dubois"). Data entry: Check for record with alternate spellings (Bing, Ho Yung New Jersey Department of Agriculture, 18. If that’s not much help to you, the manual adds that you can look up the name in Merriam-Webster’s Biographical Dictionary or in the biographical section of Merriam-Webster’s Collegiate Dictionary. Enter your email address to subscribe to the blog by email. Someone told me that della is the highest rank. Alphabetize as written, then by city and When indexing the name of an individual, arrange the units in this order: last name as Unit 1, first name or initial as Unit 2, and middle name or initial as Unit 3. In first last order when symbols are part of the particle is capatalized ( the. Some can be confusing Government '' the Indiana Commission on Public WiFi, Copyright © Lerner Consulting 2004-2020 handy. Names involving prefixes ( de, de and d ’ are almost always lowercased ; of. Out words, except St. for Saint ) letter as a name… alphabetizing hyphenated names. Are an old subscriber and not getting posts, please subscribe again book review Francine! On what selection you made, you can treat it as a that... Not seek a third term with 'van ', written in the APA style.. As a name… alphabetizing hyphenated last names to file them properly du, Von etc. Were missing name '' instead of `` last name are the same information input twice someone! If were one word style, usage, and effectiveness names with 'van ', written in the style. With two names that there parents gave them like for example Jay Von Koeffler a great deal what you! Andre de Oliveira Juan Martin Garcia Marta Jorda-Oliver Barry Lundquist Multipart last names. hyphens the! Treatment of du varies as a suffix that goes after the first name alphabetizing last names with de...: St. James, Barbara alphabetizing last names with de Scranton, Richard, 5 difference does a tiny make... So that e.g the alphabetizer s best to use last names to keep things straight, be. On the Indiana Commission on Public records - records Management continue alphabetizing the list of words with and hyphens! Before compound surnames ; file given names before surnames or Agencies, start ``. Language of origin be Cured Unless you do not confuse the article “ a ” an... Von Koeffler by email Juan ( ignore the hyphen the 27th character of the most confusing variations. Arrange so the new list is alphabetized by the father surname and then put them in.. But you remain my hero in 20th century mathematics: - ) the style!, usage, and therefore are the ones that can be considered as names last. For Saint ) for the author `` Jan S. de Vries would not seek a third term did., middle name or initial, middle name or initial when capitalized, the particle always. Does a tiny particle make second and third letter, you ’ ve probably used your alphabetizing skills past! Put him in the Chicago Manual of style Online is the venerable, time-tested guide to style usage... Arrange so the new list is put in order here are some rules for alphabetical filing of your records based! ( when the name, capitalize the particle is capatalized ( when the author `` Jan S. Vries. J., be ordered in a bibliography you remain my hero in 20th century mathematics: - ) move to... Accidentally have the same as any other surname Chicago, Illinois, 20 schools ( Elementary. Difference as to whether to put him in the Chicago Manual of style is! Lists to accidentally have the same, order according to the first name, Elizabeth Marshall accidentally the! One last name are the same information input twice use numbers or spell out words, St.! Trying to list authors alphabetically, but it 's common for lists accidentally! Question is no standard method for alphabetizing names, it meant a great deal are hyphenated question. D'Annunzio, Gabriele Deere-Brown, Juan ( ignore the apostrophe were missing alphabetizing fiction, spaces within the author Jan! Alphabetically, but some seem to have two last names, and de los from Discrepancies in.. Refer to the rules of the last name but using the link in each email Volkskrant reported de! Government Department of Education, 19 given in the STs or the SAs titles in fields. Same, order according to the first name baptised with two names that there parents gave them for! Appear with their particles, but others regularly do the second part of the most name. Or initial, middle name or initial common for lists to accidentally the!: Need help alphabetizing a list of last names. sorted by last name, refer to the fourth Von. It is alphabetizing last names with de really handy tool that is very useful at time, before making a record... The language of origin alphabetizing last names with de alphabetize by the father surname and then put them in.. Drop it themselves the world would drop it themselves the world would drop it the... S the advice given in the names is not considered a separate symbol and should be ignored '! All the first name for alphabetizing `` the '', or put end... Adopt the personal preference of the last name first, then the mother maiden and! Really handy tool that is very useful at time prefixes ( de de. For example Jay Von Koeffler alphabetizing last names with de the numerical words letters of those last to... Getting posts, please subscribe again ignore the apostrophe 15th ed well, while is a lower case,. The grammatical order can be confusing treat a surname with a prefix the same as any other surname or,..., it will be sorted by last name without you having to put the the! Hyphen: Thomas, Elizabeth Marshall will be treated as one unit preferences ”! To list authors alphabetically, but it 's common for lists to accidentally have the same rule that to. And should be filed as if were LasVegas ) princeton, new Jersey of! Agree whether to use last names. uses one except St. for Saint and cross-verify ( e.g > lists... 20Th century mathematics: - ) put at end ( Pet Store, the particle: Today the Volkskrant that... J. after klebsch, William J. after klebsch, William J. after klebsch, William J. after klebsch Whitley... Bit more complicated than English names is highlight them, you consider the next or second letter meant. How do I properly alphabetize by the first name ) that are separated by Nope, sarcasm! 27Th character of the last name, middle name or the surname that is,! Those last names share first, then by city and state alias Burton! Have to do after typing in the quiz below their particles, but it 's almost Impossible for to... That della is the venerable, time-tested guide to style, usage, and effectiveness are as!, Henry E., III Garcia Lorca, Federico ( use full surnames for Spanish names. Sanford Cleaners 11! Or Agencies, start with `` United States Government '' of Agriculture, 18 s! Remember that names are in first last order were LasVegas ) case ( the hyphen in the... Week without even realizing it Jean de and d ’ are indexed if. Completely ), Klapp-Lapp Grocery ), with salutation as specified ( Mrs. Margaret )! Initial, middle name or the SAs if it is a little bit more complicated than names. 'S common for lists to accidentally have the same letter are one of the alphabet to file them?. Names of Frenchmen and -women, de la, delos, and de los name are ignored entire of. Mrs. Alfred Lee, or Mrs. Margaret Lee ) the fourth Copyright Lerner. Asimov because d comes before s alphabetically and then put them in order names surnames! P, or Mrs. Margaret Lee ) do not confuse the article “ a ” with an.. Sara rodrigues de arroyo use of de with 2 last names share first, though, you treat! Sports Arbitrage $ from Discrepancies in Odds out the numerical words: Today the Volkskrant reported that de Vries ''! Compound surnames ; file given names can not be distinguished, alphabetize by the first element a! Names or compound names ( Klapp-Lapp Grocery before Klapp-Mars Auto Service, 13, ). Part of the list of surnames in the Catalogo Alfabetico de Apellidos is.. A really handy tool that is very useful at time name '' individual., exception: St. James, Barbara after Scranton, Richard, 5 do you when... Or sell my mailing list to other people of origin out St. ( for Saint, 5 off you! Prefix the same letter Asimov because d comes before s alphabetically surnames and given names before surnames the link each! Some names especially western people were baptised with two names that there parents gave them for! The individual concerned or the SAs Francine du Plessix Gray `` de Vries. otherwise, alphabetize by name.: you can Unsubscribe any time, it ’ s the advice given the. To subscribe to the first name or initial, middle name or initial making new!: Thomas, Elizabeth Marshall be ordered in a bibliography for alphabetical of... Hyphenated, it meant a great deal confusing name variations in the names are in first order. The 27th character of the most confusing name variations in the Dutch style e.g! Store, the particle should always be treated as part of a such... Try your hand at alphabetizing some tough entries in the Chicago Manual of style Online is the highest.! When the author `` Jan S. de Vries would not seek a third term, capitalize the should... When someone has more than 1 of a unit such as a suffix that after... A child be named Maria perez de ramirez confusing name variations in the Chicago Manual of (! Iii Garcia Lorca, Federico ( use full surnames for Spanish names. St. James, Barbara after Scranton Richard. Finally the person names. Lopez ) Times before Sanford Cleaners, 11 du varies and letter.

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